Privacy Policy
At AiSaaSSphere, we value your privacy and believe you should understand how your information is handled.
This Privacy Policy explains what personal information we collect, why we collect it, how we use it, and the choices available to you when visiting our website.
By using AiSaaSSphere, you acknowledge the information described in this policy. Where consent is legally required, we will request it separately.
1. Who we are
AiSaaSSphere is an independent software review and comparison platform. We help individuals and businesses research, evaluate, and compare SaaS products and business software.
Our website is operated under the name AiSaaSSphere.
Website: https://aisaassphere.com
Contact email: hello@aisaassphere.com
For privacy-related questions, you can contact us using the email address above.
2. What personal data we collect
We may collect different types of information depending on how you interact with our website.
Information you provide voluntarily
When you contact us, submit a product, claim a software profile, or register for notifications, we may collect:
- Your name and email address
- Company name and website address
- Professional role or designation
- Information submitted through forms
- Software product details
- Communication preferences
- Messages, questions, and feedback
- Information required to verify a vendor’s identity
We only request information relevant to the service or inquiry.
Technical information
When you access our website, certain technical information may be collected automatically, including:
- IP address
- Browser type and version
- Device type and operating system
- Pages visited
- Date and time of access
- Referring website
- Website interaction data
- Cookie identifiers, where applicable
This information helps us maintain website functionality, understand usage patterns, and identify security issues.
Sensitive personal information
AiSaaSSphere does not intentionally request sensitive personal information, such as health records, government identification numbers, financial account credentials, or religious information.
Please avoid submitting sensitive personal details through contact forms, software submissions, or correction reports.
3. Why we collect personal information
We use personal information for legitimate website operations and services requested by visitors.
These purposes include:
- Responding to inquiries and support requests
- Reviewing software submissions
- Verifying vendor profile claims
- Managing software price alerts
- Reviewing correction reports
- Improving website navigation and content
- Monitoring website security
- Preventing spam and misuse
- Maintaining administrative accounts
- Meeting applicable legal obligations
Where required by law, we rely on an appropriate legal basis, such as consent, performance of a contract, legitimate interests, or compliance with a legal obligation.
We do not use information collected for a specific service to send unrelated promotional communications without an appropriate legal basis.
4. Comments
AiSaaSSphere does not currently intend to offer public comments on its editorial pages.
If commenting is enabled in the future, WordPress may collect information entered in the comments form, along with the visitor’s IP address and browser information to help detect spam.
An anonymized string generated from an email address may be shared with the Gravatar service if that functionality is enabled.
You can review Gravatar’s privacy information at:
https://automattic.com/privacy/
Any future changes to comment functionality will be reflected in this Privacy Policy.
5. Media uploads
Authorized users and software vendors may provide images, logos, or other media for product profiles.
Uploaded media may become publicly accessible if approved and published on our website.
Images may contain embedded metadata, including location information.
We recommend removing unnecessary personal information and location metadata before submitting files.
Visitors may be able to download and extract metadata from publicly accessible images.
6. Contact forms and inquiries
When you contact AiSaaSSphere through an available form or by email, we may collect:
- Name
- Email address
- Company information, if provided
- Subject of the inquiry
- Message content
- Relevant attachments
We use this information to understand and respond to your request.
Contact information is not automatically added to marketing mailing lists.
We retain inquiry records for as long as reasonably necessary to resolve the request, maintain relevant records, or meet legal obligations.
7. Cookies and browser storage
AiSaaSSphere may use cookies and similar technologies to support website functions, improve visitor experience, and understand website activity.
Cookies are small files stored on your device when you visit a website.
Essential cookies
These support necessary functions such as account authentication, website security, and session management.
Preference cookies
These may remember selected settings and consent preferences.
Analytics cookies
If enabled, analytics cookies help us understand website traffic and visitor interactions.
Affiliate tracking cookies
Some external affiliate networks or software vendors may use cookies to recognize referrals after you follow an affiliate link.
These cookies are generally controlled by the relevant third party.
WordPress cookies
For registered users, WordPress may set cookies for login sessions, account preferences, and administration settings.
A temporary cookie may also be used to check whether your browser accepts cookies.
Managing cookies
You can manage cookies through your browser settings and any cookie preference controls available on our website.
Disabling essential cookies may affect certain website functions.
Where legally required, non-essential cookies will be used only after the necessary consent has been obtained.
For additional details, please refer to our Cookie Policy when available.
8. Analytics and website performance
AiSaaSSphere may use Google Analytics 4 through Site Kit by Google to measure website traffic and understand how visitors use our content.
Depending on the configured settings and consent permissions, analytics data may include:
- Page views
- Website traffic sources
- General geographic information
- Browser and device information
- Navigation activity
- Outbound link interactions
- Software comparison events
We use this information to identify content improvements, understand website performance, and resolve technical problems.
You can manage available analytics preferences through our cookie consent controls.
Google’s Privacy Policy is available at:
https://policies.google.com/privacy
9. Software submissions
Visitors and vendors may submit software products for consideration through our website.
The submission process may collect:
- Software name
- Product website
- Business email address
- Company information
- Product category
- Submitted descriptions and supporting details
This information is used to assess the product and communicate with the submitter.
Approved product information may be included in publicly accessible software listings.
Personal contact information is not intended for public display unless its publication is specifically authorized or otherwise lawful.
Submitting a product does not guarantee publication.
10. Vendor profile claims
Software vendors may request verification of an existing product profile.
To process these requests, we may collect business contact details, company information, and evidence supporting the applicant’s relationship with the software provider.
We use this information to:
- Assess the authenticity of the claim
- Prevent unauthorized profile changes
- Communicate with verified representatives
- Review factual product updates
Verified vendors may submit updated product information for editorial review.
Verification does not provide control over independent ratings, rankings, or editorial conclusions.
11. Software price alerts
Visitors may choose to receive notifications about software pricing changes.
When you subscribe to an alert, we may collect your email address, selected product, and notification preferences.
We use this information to send requested alerts and necessary subscription messages.
You may cancel a subscription through an available unsubscribe mechanism or by contacting us.
Price alert subscriptions are not treated as consent to receive unrelated marketing emails.
12. Correction reports and feedback
Visitors may report outdated pricing, missing features, incorrect product information, or other factual concerns.
Correction reports may include contact information, affected page URLs, and supporting evidence.
We use submitted information to investigate the issue and make corrections where justified.
Correction reports do not automatically result in changes to editorial ratings or rankings.
13. Affiliate links and external websites
AiSaaSSphere may participate in affiliate programs offered by software vendors and affiliate networks.
When you click an affiliate link, the destination website or affiliate partner may collect information related to your visit or purchase.
This may include referral identifiers, browser information, or tracking cookies.
We do not control how external websites collect or process personal information.
We recommend reviewing the privacy policies of external services before submitting personal or payment information.
Affiliate commissions do not influence our editorial rankings.
You can read our Affiliate Disclosure for further information.
14. Who we share your data with
We may share limited personal information with service providers where necessary to operate our website.
These may include:
Website hosting provider
Processes information necessary to host the website, serve pages, and maintain server operations.
Cloudflare
May process IP addresses, request information, and security-related technical data to support website delivery and protection.
Privacy information:
https://www.cloudflare.com/privacypolicy
Google Analytics
May process website interaction information when analytics functionality is enabled.
Privacy information:
https://policies.google.com/privacy
Brevo
May process email addresses and relevant communication information when used to deliver transactional messages, price alerts, or service notifications.
Privacy information:
https://www.brevo.com/legal/privacypolicy
WordPress and associated services
WordPress and installed plugins may process account, technical, or form information required for their respective functions.
Backup and infrastructure providers
Authorized backup or hosting services may store website information to support recovery and continuity.
We do not sell visitor contact lists to software vendors.
We may also disclose information when legally required or when necessary to protect our website, users, or legal rights.
15. How long we retain your data
We retain personal information for as long as necessary to support the purpose for which it was collected or to meet legal obligations.
Our website’s Sphere Core configuration is designed to support the following retention practices:
| Information type | Retention approach |
|---|---|
| Software submissions | Scheduled deletion after 24 months |
| Correction reports | Scheduled deletion after 24 months |
| Price alert information | Retained while the subscription is active or otherwise necessary |
| Contact inquiries | Retained as needed to resolve inquiries and maintain necessary records |
| Administrative accounts | Retained while the account remains necessary |
| Analytics data | Subject to configured analytics retention settings |
| Backups and security logs | Subject to operational retention settings and applicable obligations |
Some information may need to be retained longer for legal compliance, dispute resolution, or security purposes.
Where deletion is appropriate, we aim to remove or anonymize the relevant information.
16. Your rights over personal data
Depending on the privacy laws applicable to you, you may have the right to:
- Request access to your personal information
- Request correction of inaccurate information
- Request deletion of eligible personal information
- Withdraw previously provided consent
- Object to certain processing activities
- Request restrictions on certain processing
- Request a portable copy of eligible information
- Submit a complaint to a relevant data protection authority
These rights may be subject to legal limitations.
To make a request, email:
Please use the subject line “Privacy Request.”
We may request reasonable verification before disclosing, correcting, or deleting information.
We will respond according to applicable legal requirements.
17. Where your information is processed
AiSaaSSphere may use hosting, analytics, email, security, and backup services that operate in different countries.
As a result, personal information may be processed or stored outside your country of residence.
Where applicable law requires safeguards for international transfers, we will use an appropriate transfer mechanism.
For transfers governed by European data protection law, this may include an applicable adequacy decision, Standard Contractual Clauses, or another legally recognized mechanism.
Relevant additional safeguards will be considered where required.
The specific locations and transfer arrangements depend on the service providers and hosting configurations in use.
18. How we protect personal information
We aim to use reasonable technical and organizational measures to protect information processed through AiSaaSSphere.
Security measures may include:
- HTTPS encryption for website connections
- Restricted access to administrative accounts
- Strong password requirements
- Multi-factor authentication where enabled
- Website security monitoring
- Software and plugin updates
- Access controls for authorized users
- Scheduled backups
- Measures to prevent unauthorized access
We periodically review website security practices as part of maintaining the platform.
However, no website or electronic storage system can guarantee absolute security.
Users should avoid sharing confidential passwords, payment credentials, or unnecessary sensitive information through website forms.
19. Data breach procedures
If we identify a suspected personal data breach, we aim to investigate the incident and take appropriate action.
Depending on the circumstances, this may involve:
- Identifying the affected systems or information.
- Restricting unauthorized access.
- Investigating the nature and extent of the incident.
- Taking corrective security measures.
- Assessing legal reporting obligations.
- Notifying affected individuals and authorities where required.
We aim to handle security incidents promptly and in accordance with applicable legal requirements.
To report a suspected security issue, contact:
Please provide enough information for us to investigate without including sensitive credentials.
20. Information received from third parties
We may receive information from publicly available sources, software providers, affiliate partners, or other legitimate sources when researching software products.
This information may include:
- Publicly available company information
- Product details and documentation
- Vendor-provided updates
- Affiliate referral information
- Published business contact details
We use relevant information for software research, editorial verification, and website operations.
We do not intentionally collect private personal information from third parties for unrelated purposes.
21. Automated processing and profiling
AiSaaSSphere uses software systems to organize product information, support software comparisons, and identify products matching visitor requirements.
These systems may process user-selected preferences, such as:
- Required software features
- Preferred pricing range
- Business size
- Product category
- Selected comparison criteria
This information may be used to generate software shortlists, comparison results, and recommendations.
Our recommendation systems are intended to support software purchasing research.
They do not make decisions about credit eligibility, employment, insurance, or other similarly significant matters.
Some editorial research and content preparation may also involve automated tools, with human review forming part of the publication process.
22. Children’s privacy
AiSaaSSphere is intended primarily for individuals and organizations researching business software.
Our website is not specifically directed toward children.
We do not knowingly seek personal information from children without the consent or authorization required by applicable law.
If you believe a child has provided personal information without appropriate authorization, please contact us.
We will review the request and take appropriate action.
23. Industry and regulatory requirements
AiSaaSSphere operates as a software information, research, and comparison website.
We do not provide regulated financial, medical, or legal services through our editorial content.
Our data practices are subject to applicable privacy and data protection requirements, which may include laws in India and other jurisdictions where our services are offered.
Where additional legal obligations apply, we will take appropriate steps to address them.
24. Changes to this Privacy Policy
We may update this Privacy Policy when our website features, data practices, service providers, or legal obligations change.
The latest revision date will appear at the top of this page.
Material changes may also be communicated through additional notices where appropriate.
We encourage visitors to review this policy periodically.
25. Contact information
If you have questions about this Privacy Policy, wish to exercise your privacy rights, or want to report a data protection concern, please contact us.
Website: https://aisaassphere.com
Email: hello@aisaassphere.com
We will review your inquiry and respond in accordance with applicable law.